Work Fields - Data Types

Data Type	Description
Audio	The Audio data type allows you to submit an audio input, either by recording or by uploading an audio file that's stored in their device (computer, phone, or tablet). From the Web App, you can only upload an audio file. The below image shows how an Audio field appears on the work creation screen when you access it from the Web App:
AutoGenerate	The AutoGenerate data type helps you generate a sequential code post the work creation with a custom-defined prefix. The below image shows how an AutoGenerate field appears on the work creation screen when you access it from the Web App. It looks like a grey box and doesn't allow entering inputs.
Country	The Country data type allows you to select a country from the predefined countries list. The below image shows how a Country field appears on the work creation screen when you access it from the Web App:
Currency	The Currency data type allows you to enter a monetary amount in a particular currency. You can manage the decimal values to be entered and add the up and down arrows to quickly adjust the values. The below image shows how a Currency field appears on the work creation screen when you access it from the Web App:
Custom Entity	The Custom Entities are Masters to capture information of businesses/customers. The Custom Entity data type allows you to select items from the created entity. (To create a custom entity, go to Configurator > Entities > Create Entity). You can also perform check-ins, check-outs at entity locations, and perform entity specific activities based on configurations. The below image shows how a Custom Entities field appears on the work creation screen when you access it from the Web App:
Customer	The Customers are the people/organizations with whom you do business. The Customer data type is a Master which allows you to select a customer who are mapped to them. You can perform check-ins, check-outs at customer locations, and perform customer activities based on configurations. To Modify Customer Master and Activities, go to Configurator > Customers. The below image shows how a Customer field appears on the work creation screen when you access it from the Web App:
Customer Type	The Customer Type data type allows you to select a customer type that is mapped to them and also allows you to filter the customers based on their type. To create a customer type, go to Configurator > Customers > Manage Types > Add Customer Type. The below image shows how a Customer Type field appears on the work creation screen when you access it from the Web App:
Date	The Date data type allows you to select a date value from the date picker. The below image shows how a Date field appears on the work creation screen when you access it from the Web App:
Datespan	The Datespan data type helps you to calculate the duration between two-date fields. For this, you need two Date fields and enter the formula in the grey box provided below the Computed/Default field. The below image shows how a Datespan field works while creating the work. As shown in the above image, the value in the datespan field gets calculated automatically based on the Start Date and End Date fields.
DateTime	The DateTime data type allows you to select a date value as well as a time value. The below image shows how a DateTime field appears on the work creation screen when you access it from the Web App:
DateTimespan	The DateTimespan data type helps you to calculate the duration along with minutes between two-DateTime fields. For this, you need two DateTime fields and enter the formula in the grey box provided below the Computed/Default field. The below image shows how a DateTimespan field works while creating work. As shown in the above image, the value in the DateTimeSpan field gets calculated automatically based on the Start Date Time and End Date Time fields.
Document	The Document data type allows you to upload a file while creating work. You can also enforce size restrictions. The supported formats are pdf, doc, xls, etc. The below image shows how a Document field appears on the work creation screen when you access it from the Web App:
Dropdown	The Dropdown data type allows you to select a value that is displayed in a dropdown menu. You need to define values in the text box given below the field. Additionally, you can show the values as radio buttons and set the default value. The below image shows how a Dropdown field appears on the work creation screen when you access it from the Web App:
Duration	The Duration data type enables you to input durations or time intervals, such as hours, minutes, and seconds. In the Web App, the Duration field appears as shown in the image below:
Email	The Email data type allows you to enter a valid email address. It validates if the email address entered is in the format: yourname@domain.com. The below image shows how an Email field appears on the work creation screen when you access it from the Web App:
Employee	The Employee data type allows you to select an employee. If the user is a manager, then all the reporting employees will appear in the dropdown. If the user is not a manager, by default, it shows the employee who is creating work. The below image shows how an Employee field appears on the work creation screen when you access it from the Web App:
Form	The Form data type allows you to select a form template. You must select a form template in the dropdown given below the field and the users can select only the submissions of the form that you configured here. Use this data type if you want the users to attach a previous form submission for reference. The below image shows how a Form field appears on the work creation screen when you access it from the Web App:
Image	The Image data type allows you to capture or upload an image while creating work. Additionally, you can enable compression and enforce size restrictions. The below image shows how an Image field appears on the work creation screen when you access it from the Web App:
Label	The Label data type looks like a header and enables you to represent the purpose or objective of the fields which you add below this data type. Use this data type to categorize the relevant fields in the work. The below image shows how a Label field appears on the work creation screen when you access it from the Web App.
Location	The Location data type allows you to enter valid latitude and longitude values or select a location from the map. You can also restrict the users to select a location from the map only. The below image shows how a Location field appears on the work creation screen when you access it from the Web App:
Location Diff	This data type helps you calculate the distance between two locations. To do this, you need to add two location data types and one location difference data type. To calculate the distance, you need to define the formula in the grey box located under the Computed field. Refer to the following screenshot for a sample configuration. Here is the formula defined below. Refer to the following screenshot to see how it works. The difference between location1 and location2 is displayed automatically in the location difference field.
Location to Address	This data type allows you to display the address of the selected location. To do this, you need to add one location data type and one location to address data type. Under the Computed column, you need to select the location field from which you want to get the address. Refer to the following screenshot for a sample configuration. Refer to the following screenshot to see how it works.
Multi Document	The Multi Document data type allows you to upload multiple documents in one field. You can use this data type in your work to reduce the number of Document fields and save the user's work submission time. The users can upload a maximum of up to 5 documents in this field. The supported formats are pdf, doc, xls, etc. The below image shows how a Multi Document field appears on the work creation screen when you access it from the Web App: Note: This data type works only when you access a work through the Web App.
Multi Image	The Multi Image data type allows you to upload multiple images in one field. You can use this data type in your work to reduce the number of Image fields and save the user's work submission time. The users can upload a maximum of up to 5 images in this field. The supported formats are jpg, jpeg, png, gif, and svg. The below image shows how a Multi Image field appears on the work creation screen when you access it from the Web App:
Multi Picklist	The Multi Pick List data type allows you to select one or more items from the configured list master that are displayed in a dropdown. To create a list master, go to Configurator > Lists > Create List. The below image shows how a Multi Pick List field appears on the work creation screen when you access it from the Web App:
Multi Select Dropdown	The Multi Select Dropdown data type allows you to select one or more values that are displayed in a dropdown menu. You need to define values in the text box given under the field. The below image shows how a Multi Select Dropdown field appears on the work creation screen when you access it from the Web App:
Number	The Number data type allows you to enter an integer value, for example: -123, -45, 0, 123, 1765, etc. You can manage the decimal values to be entered and add the up and down arrows to quickly adjust the values. The below image shows how a Number field appears on the work creation screen when you access it from the Web App:
OCR - Digital/Analog Meter	The OCR - DigitalOrAnalog Meter data type enables the extraction of numerical data shown on digital or analog meters using OCR technology. This feature proves valuable in situations where manual meter reading is time-consuming or prone to errors. When accessing this field through the Web App, simply drag and drop or upload an image of the digital or analog meter. The meter reading will be automatically populated in the field.
OCR - Number Plate	The OCR - Number Plate data type enables you to recognize and extract alphanumeric characters from vehicle number plates. This data type allows for automated reading and interpretation of number plates, which can be useful in various applications such as traffic monitoring, toll collection, parking management, and law enforcement. When accessing this field through the Web App, simply drag and drop or upload an image of the number plate. The value will be automatically populated in the field.
Phone	The Phone data type allows you to enter a valid phone number. You can enable OTP based verifications to verify a phone number using OTP. The below image shows how a Phone field appears on the work creation screen when you access it from the Web App:
Picklist	The Pick List data type allows you to select an item from the configured list master that is displayed in a dropdown. To create a list master, go to Configurator > Lists > Create List. The below image shows how a Pick List field appears on the work creation screen when you access it from the Web App:
Rich Text Format	The Rich Text Format data type allows you to enter rich text, i.e., text that is in the Rich Text Format (RTF). It supports multimedia files and formatting such as font sizes and colors, bolding, italics, etc. The below image shows how a Rich Text Format field appears on the work creation screen when you access it from the Web App: Note: Rich Text is only supported on the Web App. Whereas in the mobile app, it functions as a normal text field.
Signature	The Signature data type allows you to draw an electronic signature while creating work. You can capture the photo and define terms and conditions to which the user must accept while drawing a signature. To capture the photo, go to Configurator->Settings->Global Mobile Settings->Form Settings. The below image shows how a Signature field appears on the work creation screen when you access it from the Web App:
Territory	A Territory can have a set of customers in a geographical region and can be mapped to employees. The Territory data type allows you to select a territory that is mapped to them. To create a territory, go to Configurator > Territories > Manage Territories. The below image shows how a Territory field appears on the work creation screen when you access it from the Web App:
Text	The Text data allows you to enter plain text, i.e., letters from any language, numbers, and special characters. You can validate the text using regular expressions and use this field to generate a unique code for internal purposes. The below image shows how a Text field appears on the work creation screen when you access it from the Web App:
Time	The Time data type allows you to select a valid time from the time picker. Use a time field if you want the users to enter a specific time. The below image shows how a Time field appears on the work creation screen when you access it from the Web App:
URL	The URL data type allows you to enter a URL - the link to a website or web page. The below image shows how a URL field appears on the work creation screen when you access it from the Web App:
Video	The Video data type allows you to record or upload a video while creating work. From the Web App, you can only upload a video file. The below image shows how a Video field appears on the work creation screen when you access it from the Web App:
Yes/No	The Yes/No data type allows you to select a yes/no response. You can set the default value and make it read-only. The below image shows how a Yes/No field appears on the work creation screen when you access it from the Web App:

Audio

The Audio data type allows you to submit an audio input, either by recording or by uploading an audio file that's stored in their device (computer, phone, or tablet). From the Web App, you can only upload an audio file. The below image shows how an Audio field appears on the work creation screen when you access it from the Web App:

AutoGenerate

The AutoGenerate data type helps you generate a sequential code post the work creation with a custom-defined prefix. The below image shows how an AutoGenerate field appears on the work creation screen when you access it from the Web App. It looks like a grey box and doesn't allow entering inputs.

Country

The Country data type allows you to select a country from the predefined countries list. The below image shows how a Country field appears on the work creation screen when you access it from the Web App:

Currency

The Currency data type allows you to enter a monetary amount in a particular currency. You can manage the decimal values to be entered and add the up and down arrows to quickly adjust the values. The below image shows how a Currency field appears on the work creation screen when you access it from the Web App:

Custom Entity

The Custom Entities are Masters to capture information of businesses/customers. The Custom Entity data type allows you to select items from the created entity. (To create a custom entity, go to Configurator > Entities > Create Entity). You can also perform check-ins, check-outs at entity locations, and perform entity specific activities based on configurations. The below image shows how a Custom Entities field appears on the work creation screen when you access it from the Web App:

Customer

The Customers are the people/organizations with whom you do business. The Customer data type is a Master which allows you to select a customer who are mapped to them. You can perform check-ins, check-outs at customer locations, and perform customer activities based on configurations. To Modify Customer Master and Activities, go to Configurator > Customers. The below image shows how a Customer field appears on the work creation screen when you access it from the Web App:

Customer Type

The Customer Type data type allows you to select a customer type that is mapped to them and also allows you to filter the customers based on their type. To create a customer type, go to Configurator > Customers > Manage Types > Add Customer Type. The below image shows how a Customer Type field appears on the work creation screen when you access it from the Web App:

Date

The Date data type allows you to select a date value from the date picker. The below image shows how a Date field appears on the work creation screen when you access it from the Web App:

Datespan

The Datespan data type helps you to calculate the duration between two-date fields. For this, you need two Date fields and enter the formula in the grey box provided below the Computed/Default field. The below image shows how a Datespan field works while creating the work.

As shown in the above image, the value in the datespan field gets calculated automatically based on the Start Date and End Date fields.

DateTime

The DateTime data type allows you to select a date value as well as a time value. The below image shows how a DateTime field appears on the work creation screen when you access it from the Web App:

DateTimespan

The DateTimespan data type helps you to calculate the duration along with minutes between two-DateTime fields. For this, you need two DateTime fields and enter the formula in the grey box provided below the Computed/Default field. The below image shows how a DateTimespan field works while creating work.

As shown in the above image, the value in the DateTimeSpan field gets calculated automatically based on the Start Date Time and End Date Time fields.

Document

The Document data type allows you to upload a file while creating work. You can also enforce size restrictions. The supported formats are pdf, doc, xls, etc. The below image shows how a Document field appears on the work creation screen when you access it from the Web App:

Dropdown

The Dropdown data type allows you to select a value that is displayed in a dropdown menu. You need to define values in the text box given below the field. Additionally, you can show the values as radio buttons and set the default value. The below image shows how a Dropdown field appears on the work creation screen when you access it from the Web App:

Duration

The Duration data type enables you to input durations or time intervals, such as hours, minutes, and seconds. In the Web App, the Duration field appears as shown in the image below:

Email

The Email data type allows you to enter a valid email address. It validates if the email address entered is in the format: yourname@domain.com.

The below image shows how an Email field appears on the work creation screen when you access it from the Web App:

Employee

The Employee data type allows you to select an employee. If the user is a manager, then all the reporting employees will appear in the dropdown. If the user is not a manager, by default, it shows the employee who is creating work. The below image shows how an Employee field appears on the work creation screen when you access it from the Web App:

Form

The Form data type allows you to select a form template. You must select a form template in the dropdown given below the field and the users can select only the submissions of the form that you configured here. Use this data type if you want the users to attach a previous form submission for reference. The below image shows how a Form field appears on the work creation screen when you access it from the Web App:

Image

The Image data type allows you to capture or upload an image while creating work. Additionally, you can enable compression and enforce size restrictions. The below image shows how an Image field appears on the work creation screen when you access it from the Web App:

Label

The Label data type looks like a header and enables you to represent the purpose or objective of the fields which you add below this data type. Use this data type to categorize the relevant fields in the work. The below image shows how a Label field appears on the work creation screen when you access it from the Web App.

Location

The Location data type allows you to enter valid latitude and longitude values or select a location from the map. You can also restrict the users to select a location from the map only. The below image shows how a Location field appears on the work creation screen when you access it from the Web App:

Location Diff

This data type helps you calculate the distance between two locations. To do this, you need to add two location data types and one location difference data type. To calculate the distance, you need to define the formula in the grey box located under the Computed field. Refer to the following screenshot for a sample configuration.

Here is the formula defined below.

Refer to the following screenshot to see how it works.

The difference between location1 and location2 is displayed automatically in the location difference field.

Location to Address

This data type allows you to display the address of the selected location. To do this, you need to add one location data type and one location to address data type. Under the Computed column, you need to select the location field from which you want to get the address. Refer to the following screenshot for a sample configuration.

Refer to the following screenshot to see how it works.

Multi Document

The Multi Document data type allows you to upload multiple documents in one field. You can use this data type in your work to reduce the number of Document fields and save the user's work submission time. The users can upload a maximum of up to 5 documents in this field. The supported formats are pdf, doc, xls, etc. The below image shows how a Multi Document field appears on the work creation screen when you access it from the Web App:

Note: This data type works only when you access a work through the Web App.

Multi Image

The Multi Image data type allows you to upload multiple images in one field. You can use this data type in your work to reduce the number of Image fields and save the user's work submission time. The users can upload a maximum of up to 5 images in this field. The supported formats are jpg, jpeg, png, gif, and svg. The below image shows how a Multi Image field appears on the work creation screen when you access it from the Web App:

Multi Picklist

The Multi Pick List data type allows you to select one or more items from the configured list master that are displayed in a dropdown. To create a list master, go to Configurator > Lists > Create List. The below image shows how a Multi Pick List field appears on the work creation screen when you access it from the Web App:

Multi Select Dropdown

The Multi Select Dropdown data type allows you to select one or more values that are displayed in a dropdown menu. You need to define values in the text box given under the field. The below image shows how a Multi Select Dropdown field appears on the work creation screen when you access it from the Web App:

Number

The Number data type allows you to enter an integer value, for example: -123, -45, 0, 123, 1765, etc. You can manage the decimal values to be entered and add the up and down arrows to quickly adjust the values. The below image shows how a Number field appears on the work creation screen when you access it from the Web App:

OCR - Digital/Analog Meter

The OCR - DigitalOrAnalog Meter data type enables the extraction of numerical data shown on digital or analog meters using OCR technology. This feature proves valuable in situations where manual meter reading is time-consuming or prone to errors. When accessing this field through the Web App, simply drag and drop or upload an image of the digital or analog meter. The meter reading will be automatically populated in the field.

OCR - Number Plate

The OCR - Number Plate data type enables you to recognize and extract alphanumeric characters from vehicle number plates. This data type allows for automated reading and interpretation of number plates, which can be useful in various applications such as traffic monitoring, toll collection, parking management, and law enforcement. When accessing this field through the Web App, simply drag and drop or upload an image of the number plate. The value will be automatically populated in the field.

Phone

The Phone data type allows you to enter a valid phone number. You can enable OTP based verifications to verify a phone number using OTP. The below image shows how a Phone field appears on the work creation screen when you access it from the Web App:

Picklist

The Pick List data type allows you to select an item from the configured list master that is displayed in a dropdown. To create a list master, go to Configurator > Lists > Create List. The below image shows how a Pick List field appears on the work creation screen when you access it from the Web App:

Rich Text Format

The Rich Text Format data type allows you to enter rich text, i.e., text that is in the Rich Text Format (RTF). It supports multimedia files and formatting such as font sizes and colors, bolding, italics, etc. The below image shows how a Rich Text Format field appears on the work creation screen when you access it from the Web App:

Note: Rich Text is only supported on the Web App. Whereas in the mobile app, it functions as a normal text field.

Signature

The Signature data type allows you to draw an electronic signature while creating work. You can capture the photo and define terms and conditions to which the user must accept while drawing a signature. To capture the photo, go to Configurator->Settings->Global Mobile Settings->Form Settings. The below image shows how a Signature field appears on the work creation screen when you access it from the Web App:

Territory

A Territory can have a set of customers in a geographical region and can be mapped to employees. The Territory data type allows you to select a territory that is mapped to them. To create a territory, go to Configurator > Territories > Manage Territories. The below image shows how a Territory field appears on the work creation screen when you access it from the Web App:

Text

The Text data allows you to enter plain text, i.e., letters from any language, numbers, and special characters. You can validate the text using regular expressions and use this field to generate a unique code for internal purposes. The below image shows how a Text field appears on the work creation screen when you access it from the Web App:

Time

The Time data type allows you to select a valid time from the time picker. Use a time field if you want the users to enter a specific time. The below image shows how a Time field appears on the work creation screen when you access it from the Web App:

URL

The URL data type allows you to enter a URL - the link to a website or web page. The below image shows how a URL field appears on the work creation screen when you access it from the Web App:

Video

The Video data type allows you to record or upload a video while creating work. From the Web App, you can only upload a video file. The below image shows how a Video field appears on the work creation screen when you access it from the Web App:

Yes/No

The Yes/No data type allows you to select a yes/no response. You can set the default value and make it read-only. The below image shows how a Yes/No field appears on the work creation screen when you access it from the Web App: