Create Role Based Approval Process

Make sure that you have already created Roles in the Employees module. To create roles, refer to the Create Roles.

  1. Go to App Builder > Processes > Approval Process > Create Approval Process.

    The Create Approval Processes page appears.

  2. Specify a Title for the approval process.
  3. Optional: Enable the checkboxes depending on your requirement.
    • Can edit submitted data when it comes for approval: The approver gets permission to edit the submitted data in the form while approving.
    • Can reject after approval: The approver gets permission to reject the form submission even if it is approved.
    • Can edit submitted data by submitter: The submitter gets permission to edit the data that is already submitted for approval.
    • Can reintiate flow when submitter modifies after approval: The approval flow will be reinitiated when the submitter modifies the already approved form submission.


  4. Click the Add Approval Level button and do the following.
    1. Specify a name for the approval level in the Approval Level Name textbox.
    2. Select Approval Flow Mode as per your requirement.
      • Everyone in hierarchy up-to final approver: Select this option if you want everyone in the hierarchy to approve the form submission.
      • Direct to final approver: Select this option if you want a particular role to approve the form submission.
      • Direct after immediate manager: Select this option if you want the manager after immediate manager to approve the form submission.
    3. Select a Final Approval Role from the dropdown. The approval process ends when the selected role approves the form submission.
    4. Optional: Click the On Approval checkbox under the End Rule column.
  5. Optional: Click the Add Approval Level button again if you want to add more approval levels.
  6. Click the Next button to configure approval mapping.
  7. In the Map Approvals section, map the newly created approval process to the existing form templates.
    1. Click the Map Approval button against the required form template.
    2. In the Assign Approval Process pop-up window, configure the approval process as per your requirement.
    3. Click Save.
  8. Click Complete.