Schedule Notification for Employee Sign-Out

To trigger a notification after an employee performs sign-out, follow the steps below:

  1. Go to Web App > Navigation Menu > Notifications.
    Note: If the Notifications module is missing from the navigation menu, it may not be enabled for the web app. Contact your administrator for assistance.
  2. In the Notifications page, click the + Add Notification button located on the top right corner.
  3. Enter a title for the notification in the Name textbox.
  4. From the Notify When dopdown, select the Employee Sign-Out option.
  5. Select a scenario from the When dropdown to determine when the notification should be sent.
    • After end of working hours: Sends a reminder notification after the employee’s scheduled working hours have ended.
    • From first sign-in time: Sends a reminder notification a specified number of hours after the employee's first sign-in time.
    • Before end of work hours:Sends a reminder notification shortly before the scheduled end of working hours.
  6. In the No of Reminder (mins) field, enter the time interval (in minutes) at which the reminder should be sent.
    Example: If set to 30, the system will send a reminder every 30 minutes.
  7. In the Delivery Rule section, do the following:
    1. Select the notification delivery options as per your requirement.
      • Email: Allows you to send notification via Email.
      • SMS: Allows you to send notification via SMS.
      • Sync & Web-Notifications: Allows you to send web notifications.
    2. For the To field, select the employees to whom you want to trigger the notification.
      • Not Signed-Out Employee: Sends a reminder notification to the employee who has not signed out.
      • Immediate Manager of Not Signed-Out Employee: Sends a notification to the immediate manager of the employee who has not signed out.
    3. In the External Email Addresses field, enter the email addresses to which you want to trigger email.
    4. In the Subject field, enter the subject line for the notification.
      Click the pick fields icon to add fields such as employee name, current date, and reminder count in the subject line.
    5. In the Message Body field, enter the notification content.
    6. In the Link Expire in field, set the duration for the link expire if the message body contains any links.
  8. Click Save.