Schedule Notification If Employees Not Signed-In

To schedule a notification if the employees not signed in, follow the steps below:

  1. Go to Web App > Navigation Menu > Notifications.
    Note: If the Notifications module is missing from the navigation menu, it may not be enabled for the web app. Contact your administrator for assistance.
  2. In the Notifications page, click the Add Notification button located on the top right corner.
  3. Enter a title for the notification in the Name textbox.
  4. From the Notify When dropdown, click the Employee Not Signed-In option.
  5. In the No of reminder (mins) field, specify the number of minutes before the notification should be triggered.

    For example, if you set No of reminder (mins) to 30, the employees will receive a notification 30 minutes before the scheduled event.

  6. Select the Reminder Notification checkbox to enable reminder notifications if an employee has not signed in.
  7. In the Reminder Frequency (in minutes) field, define how often the reminder notification should be sent.

    For example, if you set Reminder Frequency to 30, the system will send a notification every 30 minutes until the employee signs in.

  8. In the Delivery Rule section, do the following:
    1. Select the notification delivery options as per your requirement.
      • Email: Allows you to send notification via Email.
      • SMS: Allows you to send notification via SMS.
      • Sync & Web-Notifications: Allows you to send web notifications.
    2. For the To field, select the employees to whom you want to trigger the notification.
      • Not Signed-In Employee: Sends a reminder notification to the employee who has not signed in.
      • Immediate Manager of Not Signed-In Employee: Sends a notification to the immediate manager of the employee who has not signed in.
    3. In the External Email Addresses field, enter the email addresses to which you want to trigger email.
    4. In the Subject field, enter the subject line for the notification.
      Click the pick fields icon to add fields such as employee name, current date, and reminder count in the subject line.
    5. In the Message Body field, enter the notification content.
    6. In the Link Expire in field, set the duration for the link expire if the message body contains any links.
  9. Click Save.